Privacy Policy
Privacy and cookies policy
Please read this policy carefully as it contains important information on who we are and how we use your personal data, including cookies on the Swarovski Foundation Creatives for Our Future website.
The Swarovski Foundation is committed to protecting your personal information and making every effort to ensure that your personal information is processed in a fair, open and transparent manner.
We are a “data controller” for the purposes of the Data Protection Act 2018 and the EU General Data Protection Regulation 2016/679. This means that we are responsible for and control the processing of your personal information.
Your personal data
The Swarovski Foundation collects information from you when you interact with us directly as part of the Creatives For Our Future application and grant process.
If you have used the Swarovski Foundation Creatives for Our Future website to opt-in to receive our Swarovski Foundation newsletter, we will also gather your basic contact personal information.
We also use “cookies” to help our site run effectively.
Grant applications
With your explicit consent, we will collect, handle and store personal data about you for the purposes of processing your application for a grant from the Swarovski Foundation or for allocating such grant. The reason we are collecting this information is for the legitimate interests of the organisation, and we will only collect personal data that is relevant to the purpose of assessing the grant applications or awarding the grant moneys.
We ask that, during the course of the application/grant process, all applicants refrain from providing us with any sensitive personal data (also known as special category data): racial or ethnic origin; political opinions; religious or philosophical beliefs; trade-union membership; health or sex life; biometric or genetic data. This information is not necessary for us to carry out our purposes and will be deleted immediately if received.
If you are not successful in your application for a grant, we will delete your personal information within six months of the date of the application closing.
If you are successful in your application for a grant, we will hold your personal information in a secure place for a period of at least six years.
We will review our retention periods of the information we hold about you on a regular basis.
Any personal information held by the Swarovski Foundation is held securely and in compliance with applicable laws. We have put information security measures in place to ensure that our staff look after your information including:
• ensuring that all personal data is held on a password-protected server;
• ensuring that only a limited number of staff have access to your personal data;
• training staff in their data protection responsibilities; and
• protecting your personal information from improper access, use, alteration, destruction and loss.
You have the right to access, update, restrict, remove or correct your personal information held by us at any time, and you also have the right to apply for a copy of information held by the Swarovski Foundation about yourself by writing to the contact details outlined below.
Swarovski Foundation newsletter
If you have given your explicit consent (ie opted in) to receive our Swarovski Foundation Newsletter, we will also gather your personal information to contact you about our work. The Swarovski Foundation will retain this information in a secure location.
After you have opted in to receive the newsletter, we will contact you once a year to ensure you want to keep receiving such communications from us. You can opt out of receiving our newsletter at any time by writing to the contact details outlined below.
Cookies
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by online service providers in order to (for example) make their websites or services work, or to work more efficiently, as well as to provide reporting information.
Cookies set by the website owner or service provider are called “first-party cookies”. Cookies set by parties other than the website owner are called “third-party cookies”. Third-party cookies enable third-party features or functionality to be provided on or through the website or service you are using (such as advertising, interactive content and analytics). The third parties that set these third-party cookies can recognise your computer both when it visits the website or service in question and also when it visits certain other websites or services.
Why do we use cookies and other tracking technologies?
We use first-party and third-party cookies for several reasons. Some cookies are required for technical reasons in order for our site to operate, and we refer to these as “essential” or “strictly necessary” cookies. Other cookies enable us and the third parties we work with to track and target the interests of visitors to our site, and we refer to these as “performance” or “functionality” cookies. If you are not happy for us to monitor your use of our website, and you do not wish to disable cookies on your browser, then do not use our website.
Managing cookies
Most web browsers allow you to control the cookies stored on your computer through your browser’s settings. To find out more about cookies, including how to see what cookies have been stored and how to manage and delete them, visit the external site, AllAboutCookies.org.
Essential cookies
Most web browsers allow you to control the cookies stored on your computer through your browser’s settings. To find out more about cookies, including how to see what cookies have been stored and how to manage and delete them, visit the external site, AllAboutCookies.org.
Third party cookies
Google Analytics
We use Google Analytics to collect information about how people use the website in order that we can improve the experience of our visitors. Google Analytics uses cookies to collect information which includes information about how you found our website, how long you spent on it and what pages you viewed. The information collected is anonymous and does not identify a visitor. We use the information to compile reports and to help us improve the site. You can read more about Google Analytics data security and privacy policy and can choose to opt out of being tracked by Google Analytics across all websites. Removing or disabling cookies You may choose to remove or block cookies at any time by adjusting your browser settings, but in some cases, this may impact your experience of our website. If you wish to decline cookies, please see instructions for different browsers on the Information Commissioner’s Office (ICO) website. On mobile phones, the instructions for deleting cookies will vary depending on the handset. Therefore, please either refer to your handset manual or an internet search for instructions and more information.
For further information about cookies and how to disable them please go to the guidance on cookies published by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.
How to contact us or make a complaint
Please contact us if you have any questions about this policy or the information we hold about you. If you wish to contact us, please send an email to
foundationoffice@swarovskifoundation.org or write to 1st Floor, Building 4 Chiswick Park, 566 Chiswick High Road, London, W4 5YE.
If you have any concerns about our privacy practices or about exercising your Data Protection rights, please see the ICO’s details below:
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF
0303 123 1113 or 01625 545 745
casework@ico.org.uk
Changes to this policy
This policy was updated on 28th August 2024.
We may change this policy from time to time.
